Westchester Community College, State University of New York

Grade 10

The Department of Student Involvement believes that every student has the right to community, connection, and self-development. We are committed to providing comprehensive and meaningful educational experiences for students in the co-curriculum. We accomplish this through the creation of inclusive and intentional learning environments while supporting students in acquiring leadership and other transferable skills that can be utilized throughout their academic and professional careers.

 Under the general supervision of the Associate Director of Student Involvement, the Assistant Director for Clubs & Organization Support will be responsible for providing support for all recognized student clubs in the areas of event planning, group management, and skill development for student leaders.  This may include the collection of records, coordinating travel requests, facilitating training meetings or one-on-one meetings, etc.  Some nights and weekends may be required.

In addition to supporting general club needs, the Assistant Director for Clubs & Organization Support will be responsible for co-advising members of the Westchester Events Board and Student Government Association.

Qualifications:

1. Bachelor’s Degree required, Master’s Degree preferred
2. Two years of professional experience in student activities.
3. Experience working with student clubs and organizations, preferably at community colleges.
4. Experience with event planning, preferably at community colleges or other higher education institutions.
5. Working knowledge of student development theory and experience advising and training student organizations.
6. Good time management and communication skills (both written and oral).
7. Ability to work in a team environment and amongst diverse groups.
8. Have a positive and motivated attitude.

Job Duties:

1. Coordinate the club registration process, including: collecting and storing completed club registrations, confirming eligibility of club officers, communicating to club’s if they are missing information, and maintaining an accurate and updated list of registered clubs and organizations.
2. Plan, coordinate, and execute club officer training and development initiatives that educate student leaders on essential skills, knowledge, resources, and requirements. Initiatives include but are not limited to: policy & procedure training for clubs and advisors (fall and spring semesters), Title IX/Sexual Assault training (fall and spring semesters), and Tier 1 Student Organization Officer Training Retreats (summer and winter).
3. Serve as event planning resource to clubs and organizations to ensure groups have an understanding of requirements, resources, and approvals necessary to execute on-campus events; may include individual meetings with officers.
4. Create and distribute the monthly Club Bulletin to club officers and advisors, notifying them of upcoming deadlines, requirements, events, resources, campus happenings, etc.
5. Coordinate the event approval process by reviewing event registration forms, filing approved events and notifying appropriate student leaders and campus departments of approved events.
6. Co-advise the Student Government Association, specifically the Vice President, Secretary, Director of Public Relations and their respective committee.
7. Co-advise the College’s Westchester Events Board, including but not limited to the: Executive Board and Campus Programmers.
8. Assists with the planning, execution and assessment of department sponsored programs/events including but not limited to components of New and Transfer Student Orientation and civic engagement initiatives.
9. Serve as a Hearing Officer to adjudicate alleged violations of the Student Code of Conduct.
10. Serve as department representative at student events as assigned by the Director.
11. Support departmental operations/initiatives, including, but not limited to: event attendance, office duties, etc.
12. Attend Student Involvement department meetings as required.
13. Other duties as assigned.

ANTICIPATED POSITION EFFECTIVE:  Anticipated start date: November 27, 2023

SALARY & BENEFITS:  This position is sponsored by the Faculty-Student Association of Westchester Community College and is not an employee of Westchester County.  The starting salary is $68,261, plus excellent benefits through the Faculty-Student Association of Westchester Community College.

TO APPLY:  Please send a resume, cover letter and three references to: getinvolved@sunywcc.edu

DEADLINE FOR APPLICATIONS: Priority will be given to applications received by October 9, 2023. Applications will be accepted until the position is filled.

Job Description:

• Completes registration for Financial Aid Deferments, Good faith Deferments and DSS Deferments.
• Assures that all TAP awards are certified by the Registrar’s office. Enters all certified TAP awards into PeopleSoft system.
• Monitors and analyzes monthly TAP information lists received from NYS Higher Education Services Corp.
• Process Good faith payments, requests for Scholarship payments, GSS checks to and from students, foundation billing for Scholarships.
• Monitors the Financial Aid awards that are entered in the Financial Aid Office to make sure that these awards pass over to the Business Office before processing refunds.
• Audit TAP rosters to verify that it agrees with the student’s account.
• Audits remittance advice against TAP roster if there are approved changes, enters the changes on the student account before refund checks can be issued.
• Contacts students directly to discuss problems concerning their refunds.
• Prepares the authorized book cards for those students with Financial Aid.
• Coordinates book charges with the bookstore.
• Enters book card charges on student Aid accounts.
• Data entry for Financial Aid amounts to be disbursed to students, the College and the bookstore.
• Verify Emergency loan requests for students.
• Generates report for book charges on student Aid accounts.
• Audits attendance for credit load, and for class withdrawal prior to distribution of Financial Aid checks.
• Distributes Financial Aid refund checks to eligible students.
• Verifies that Financial Aid loan forms are properly signed for charges that are incurred by student.
• Process on-line credit card refunds.
• Process Student sponsor/scholarship refunds.
• Process general student refunds.
• Process all credit cards decline by the end of each month.
• Adjusts student accounts/bills.
• Unisa bill payment.
• Completing County Chargeback billing and maintaining spreadsheets for the chargeback.
• Prepares supplement chargeback billing.
• Sends chargeback electronically to NYC.
• Processes and verifies 1199 vouchers for students’ accounts for past semesters and request refund if needed.
• Post’s county chargeback checks from the counties into PeopleSoft.
• Processes and verifies 1199 vouchers for students’ accounts for past semesters and request refund if needed.
• Provides invoice, schedule, or other documents to 1199 students to obtain their vouchers.
• Audits 1199 vouchers to verify that they agree with the student’s accounts.
• Contacts students directly to discuss problems concerning their 1199 vouchers and balances.
• Verifies Certificate of Residency (COR) vouchers for the counties.
• Post’s EFTs received from counties in PeopleSoft.
• Contacts counties for COR approvals.
• Assists with accepting payments, cash, checks for tuition processing.
• Answer students’ questions on Qminder and Bursar Emails.
• Related work as required.

Required Knowledge, Skills and Abilities:

A high degree of initiative, independent action and follow through to ensure timely payments and workflow for accurate processing; thorough knowledge of automated accounting systems used in collecting money and maintaining financial records. The ability to perform complicated account analyses, ability to perform arithmetical calculations accurately and quickly to function effectively within specific automated accounting systems and to observe, differentiate and manipulate various alpha/numeric coded transaction. Can effectively use computer applications such as spreadsheets, word processing, calendar, email, and other database software. Understand and communicate sufficiently in English to perform the essential functions of the position. To prescribe time limitations, establish and maintain effective working relationships, initiative, integrity, tact, accuracy, resourcefulness. Physical condition commensurate with the demands of the position.

Minimal Acceptable Training and Experience:

Possession of a high school or equivalency diploma and five years where the primary function was working with financial recordkeeping.

Substitution:

Completion of 30 in a related field may substitute on a year for year basis.

Additional Information:

This position is employed by the Faculty-Student Association of Westchester Community College, Inc. (FSA) and is subject to the policies and procedures of the FSA.

FSA is a 501(c)(3) non-profit organization registered by the State of New York. Since 1953, the FSA has provided educational related services to benefit Westchester Community College (WCC) and endeavors to be a most effective service component for WCC working collaboratively and cross-functionally with all campus constituencies.

Position Effective:

The position will remain open until filled.

Salary and Benefits:

The starting salary is $56,521.  Additional compensation with seniority steps maximizes at a salary of $70,110. Benefits include comprehensive health coverage, a defined contribution pension plan, and generous leave benefits.

Work Schedule:

The work schedule is Monday-Friday:  9 am-5 pm.

Application Instructions:

Applicants must apply by submitting a letter expressing interest in this position, a resume/CV, and contact information for three professional references.  You must be legally eligible to work in the United States at the time of hire. Please send resumes to:  bursardocs@sunywcc.edu.  The review of candidates will begin immediately and continue until the position is filled.

Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development, and lifelong learning.

The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.