In furtherance of the college’s focus on excellence, the Policy Team facilitates the periodic review of policies, and when policies are created or revised, the team advises on the people, process, and timeline that upholds the college’s collective decision making standards and aligns the policy language with student success, operational efficiency, and institutional effectiveness. In 2020-2021, the team is charged by the President with these specific tasks:
- Ensure that all policies are reviewed at least once every three years.
- Post complete and accurate policy information online.
- Report to the President on the status of policy reviews.
- Upon request by the President and Executive Action Leadership Team (EXALT), recommend people who should be involved in ad hoc teams to research and develop policy and the corresponding timeline.
- Assistant Dean of Process Strategy and Excellence, Team Leader and administrative representative
- SGA President or designee, student representative
- Faculty Senate Presiding Officer or designee, faculty representative
- Staff Council President or designee, staff representative
A policy is a set of basic ideas or principles adopted by a governing body intended to guide and determine decisions and actions.
Click here to see a description of Board Policies
Board policies are pursuant to the policy-making authority vested in the Board by NYS Education Law Section 6306. Board policies address, but are not limited to, appointment and responsibilities of the President of the College; governance of the College; admission of students; academic programs, certificates, and degrees; land, facilities, and equipment; tuition and fees; and annual operating and capital budgets. Board policies are approved by the Board of Trustees.
Click here to see a description of Institutional policies
Institutional policies support high quality teaching and learning, promote operational efficiency and excellence, or manage risk. These policies may involve compliance with laws, regulations, mandates, and accreditation standards from federal, state, county, and local authorities including, but not limited to, Federal Agencies, Middle States Commission on Higher Education, New York State Education Department, State University of New York, Westchester County, and the College’s Board of Trustees. Institutional policies pertain to and/or affect more than one division or unit and usually require college-wide review for development or revision. Institutional policies are approved by the President of the College in accordance with the authority delegated by the Board of Trustees.
A procedure (a.k.a. practice, process, or workflow) is a sequence of actions that is the official or accepted way of accomplishing a particular task.
Policy Creation and Review Workflow
STEP 1: EVALUATE THE POLICY’S PURPOSE AND IMPACT.
1a: College VP in consultation with the Assistant Dean of Process Strategy
Identify the purpose of a new or revised policy.
1b: College VP in consultation with the Assistant Dean of Process Strategy
Draft a Purpose and Impact Statement that summarizes the intent and direct impact on student success and/or college operations.
1c: College VP
Review the Purpose and Impact Statement with Executive Action Leadership Team (EXALT) to obtain suggestions for coordination and consultation and preliminary review by the President or designee.
STEP 2: WRITE OR REVISE THE POLICY STATEMENT WITH COLLABORATIVE INPUT.
2a: College VP in consultation with the Policy Team
Either recommend referral to the Faculty Senate or form and charge an ad hoc research and writing team to draft policy and manage workflow.
2b: Faculty Senate committee or research and writing team
Draft the policy using the policy worksheet and manage consultation with various constituencies.
2c: Assistant Dean for Process Strategy
Review the draft and suggest additional consultation or make changes as appropriate to comply with standard formats of policy language; recommend consultation with the County Attorney, as needed.
STEP 3: OBTAIN APPROVAL FROM THE COLLEGE PRESIDENT AND PUBLISH THE POLICY.
3a: College VP
Distribute policy to EXALT for further comment and acceptance. Refer policy to the President for approval.
3b: College President
Approve the policy and authorize distribution.
3c: Assistant Dean for Process Strategy
Record and publish approved policy.
3d: Director of Strategic Marketing/Communications
Provide public notification.