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Bursar’s Office/Payment

Payment is required by the due dates for each semester. For the Summer 2014 semester, payments are due the at the time of registration. For the Fall 2014 semester payments are due the second week of August (in-person payments by 11 am August 8 and on-line payments by 9 pm on August 10). To avoid classes being dropped, please be sure that your account is completely covered by either (a) payment, (b) financial aid (awards/loans must be anticipated/pending), or third party credit/company billing. Students who do not make full payment or who are not fully covered by financial aid or other sources will have their courses deleted prior to the first day of classes for the semester.

As of the first day of the semester (depending on campus, extension site or session), students who fail to make payment or other arrangements to cover their full account, will no longer be deleted from their classes and will be responsible for the charges incurred according to the refund schedule. If you do not plan on attending Westchester Community College this summer and/or fall, you must drop your classes prior to the first day of the semester in which you are registered. If you do not, all tuition and fees are your responsibility.

Click here for the Summer and here for Fall schedules of payment due dates and drop dates. Starting in academic year 2013, all part-time and full-time students are required to pay a non-refundable Registration Fee once they register for courses at Westchester Community College. In addition, once classes begin all fees are non-refundable.

PAYMENT TYPES
The College accepts cash, checks and credit card payments. Checks should be made payable to Westchester Community College, third party endorsements accepted. Credit card payments (VISA, MasterCard, or Discover) can be made online through MyWCC or in-person (cardholder must be present). Please click here for a video instructions on how to make an on-line payment.

REFUND POLICY

Refund Policy for Undergraduate Academic Courses

  • In the event the college cancels a course, 100% of tuition and refundable fees will be credited to the student’s account. Registration fees are non-refundable.
  • If the course is dropped during the first three (3) weeks of classes (15 week sessions, note 1), the student will receive a percentage of tuition only (not fees), according to the schedule listed in the term schedule. Note: For sessions less than 15 weeks, please see specific term refund dates. 
  • If you have questions regarding refunds, please go to the Registrar Q & A section by clicking here.
  • For additional information regarding the Westchester Community College Refund Policy and exceptions to the policy, please click here.

NOTE: If you paid by credit card – your credit card that was originally charged will be credited. If you paid by cash or check a student refund check will be issued and mailed to your address on file as of the refund date.

FINANCIAL AID PENDING CREDIT

If you plan to use financial aid (Federal Pell/Direct Loans, New York State TAP, etc.) you must file a FAFSA which can be completed on-line at www.fafsa.ed.gov All requested documents must be submitted to the Financial Aid Office to determine your eligibility for a financial aid award. The entire awarding process must be completed for the financial aid to count towards your bill. Priority processing will be given to those students who complete the FAFSA application and submit all of the required documentation before June 30.

Please be aware that any changes in your course schedule may impact your financial aid eligibility. Students who are making adjustments to their schedule should consult with the Office of Student Financial Assistance prior to performing the change.

PAYMENT PLANS

The College is offering a tuition payment plan for the Fall semester (there is no payment plan for the summer semester), which will open on June 1. In order to be eligible for participation in the payment plan, a student must have a minimum balance after other credits of $750.00 in tuition/fees due the College. Tuition payments will be due in three equal installments through the on-line payment system. A non-refundable $50.00 payment plan enrollment fee will be required and must be paid prior to enrollment into the payment plan. The number of participants in the payment plan will be limited and will be on a first-come, first-served basis. Check payments are not accepted. The due dates for the Fall semester are:

  • August 10
  • September 1
  • October 1

Failure to make payment(s) by the due date(s) will result in classes being deleted. If you register after August 10, the first and second installments will be required by September 1 to avoid classes being deleted. If you fail to make the third installment payment, your classes will not be deleted, but you will be responsible for all amounts due, including late fees, and will be prevented from registering or obtaining transcripts.

IRS TAX FORM 1098-T

  •  If you wish not to receive a paper copy of your IRS 1098-T form and view the information electronically you may sign up at Mywcc.edu. {Self-service; Student Center; Finances drop down; Account Services; View 1098-T; Grant Consent and select the “Yes” indicator and Submit} At the end of January 2014 you may view the 2013 IRS 1098-T form by accessing Mywcc.edu portal {Self-service; Student Center; Finances drop down; Account Services; & View 1098-T}
  •  The 2013 Tax Form 1098-T will be generated and mailed to your address (if you have not consented to view it electronically by December 31) on file by the end of January 2014.
  • If you haven’t provided the College your Federal Tax Identification Number or Social Security Number an IRS Tax Form 1098-T will not be generated. Please be sure to provide these items to the appropriate Office.

FINANCIAL AID REFUNDS

Any Federal Aid (i.e. PELL, SEOG, Direct Loans, etc.) that is NOT used to cover tuition, fees, and books, will be refunded to you each semester.

Please make sure your address is correct on the MYWCC portal. CHECKS WILL BE MAILED TO THAT ADDRESS.

Financial Aid Refunds require that attendance has been reported, if attendance has not been submitted, the Office of Student Financial Assistance cannot disburse your aid and a refund will not be issued. If the session you are attending is a late starting session, disbursing of aid may be delayed.

RECEIPTS and INVOICES
Go to the ‘Student Center’ section of your MyWCC account.  Under the “Financials” section, on the left, choose ‘Invoice’.  A receipt/invoice for insurance purposes can be obtained from the Registrar’s Office.

CERTIFICATE OF RESIDENCY
If you are a New York State resident living in a county other than Westchester, you must submit a completed Certificate of Residence from the Chief Fiscal Officer of your home county and submit it at the time of registration or pay the non-resident tuition rate.

  • Proof of Residency
    While anyone can attend our classes, note that New York State residents who are not residents of Westchester County will be charged non-resident tuition and fee rates. In order for New York’s non-Westchester residents to qualify for the resident rates (which are significantly lower), an Application for Certificate of Residency form must be completed, notarized, authorized by your county of residency and then submitted to the College’s Bursar’s Office. Additional requirements pertaining to the length of one’s residency also apply. To download the application form and obtain full residency requirements, visit www.sunywcc.edu/regforms.

Completed forms can be faxed to the Bursar’s Office using 914-606-6686 or scanned and attached to an email directed to Bursar@sunywcc.edu

Special note for New York City Residents re-applying for a Certificate of Residency:

New York City Counties issue renewal certificates based upon the date of the prior certificate expiring. Those students whose expiration date is beyond August 8 may complete a Westchester Community County New York City COR Agreement and pay the resident rates. This form and payment must be completed in the Bursar’s Office by noon on August 8. Completing this process will provide you a temporary extension on resident rates. If the actual Certificate of Residency is not completed in a timely fashion, all non-resident tuition & fees will apply.

Application for Certificate of Residence

Bursar’s Office Hours (May 19 through August 8)
Monday and Tuesday 9:00 am – 5:00 pm
Wednesday and Thursday  9:00 am – 6:30 pm
Friday    9:00 am – 11:30 am