Student Life and Policies
|Before applying to Westchester Community College, all students should familiarize themselves with the following Policies and Procedures: Click here to view the complete Student Handbook
“Westchester Community College no discrimina en contra de ninguna persona debido a su raza,color de piel, religión, sexo, edad, estatus matrimonial, acionalidad, origen, orientacion sexual limitaciones físicas.”
Academic dishonesty is unacceptable and will not be tolerated. Cheating, forgery, plagiarism, and collusion in dishonest acts undermine the college’s educational mission and the students’ personal and intellectual growth. Westchester Community College students are expected to bear individual
responsibility for their work and to uphold the ideal of academic integrity. Any student who attempts to compromise or devalue the academic process will be sanctioned.
Cheating harms the college community in many ways. Honest students are frustrated by the unfairness of cheating that goes undetected and therefore unpunished. Students who cheat skew the grading curve in a class, resulting in lower grades for students who worked hard and did their own work.
Definition of Academic Dishonesty:
Plagiarism is the act of presenting another person’s ideas, research, or writing as your own. Examples include:
- Copying another person’s actual words without both the use of quotations and documentation.
- Presenting another person’s ideas or theories in your own words without documentation.
- Using information that is not considered common knowledge without acknowledging the source.
- Using a paper writing “service” or having a friend write the paper for you.
Note: The guidelines that define plagiarism also apply to information secured on internet websites. Internet references
must specify precisely where the information was obtained and where it can be found.
You may think that citing another author’s work will lower your grade. In some unusual cases this may be true, if your instructor has indicated that you must write your paper without reading additional material. But in fact, as you progress in your studies, you will be expected to show that you are familiar with important work in your field and can use this work to further your thinking. Your professors write this kind of paper all the time. The key to avoiding plagiarism is that you show clearly where your own thinking ends and someone else’s begins.
Cheating is the attempted or unauthorized use of materials, information, notes, study aids, devices or communication during an academic exercise. Examples include:
Tests and Exams:
- Copying from another student during an examination or allowing another to copy your work.
- Using unauthorized notes during a closed book examination.
- Using unauthorized devices during an examination.
- Asking or allowing another student, or anyone else, to take an examination for you.
- Changing a corrected exam and returning it for more credit.
- Preparing answers or writing notes in a blue book (exam booklet) before an examination.
- Taking an examination for another student.
- Taking an examination or any examination material out of an examination room at any time without the expressed permission of the instructor who created that examination.”
Take Home Tests and Individual Assignments:
- If tutors or others aid the student in the preparation of an assignment, the submitted assignment should represent the student’s current level of ability.
- Unauthorized collaborating on a take home assignment or examination.
- Submitting substantial portions of the same paper to two classes without consulting the second instructor.
- Using a paper writing “service” or having someone else write the paper for you.
- Preparing an essay or assignment, or allowing one’s essay or assignment to be copied by someone else.
- Borrowing all or part of another student’s paper or using someone else’s outline to write your own paper.
- Intentionally citing inaccurate or nonexistent source materials.
Collaborative (Group) Assignments:
- Failure to acknowledge group members on homework and lab assignment.
- Turning in another group members work as an example of your individual work.Notes: Group projects require careful division of responsibility and careful coordination to control the quality of the final product. Group work calls for a different kind of effort, not less of it. When group projects are assigned, the instructor is usually interested in the mastery of group process as well as the subject. Ask the instructor to clarify individual responsibilities and suggest a method of
- In computer programming classes, borrowing computer code from another student and presenting it as your own.
- Copying a lab report, or allowing someone else to copy one’s report.
- Using another student’s data unless specifically allowed by the instructor.
- Allowing someone else to do the lab report.
- Faking laboratory data.
Abuse of Library
Any attempt to deprive others of equal access to library resources constitutes a violation of academic integrity. This includes the hiding or deliberately misshelving of library books for the use of an individual or group, a repeated failure to respond to recall notices and the removal or attempt to remove library materials from the college library without authorization. Defacing, stealing or destroying books,
articles or other library materials meant to serve the entire college community also constitutes a violation of academic integrity.
Consequences of Academic Dishonesty:
If a student is found guilty of academic dishonesty, faculty members have the right to either:
- Fail the student for the assignment/test.
- Fail the student for the course.
- File a letter of complaint, describing the infraction, with the Academic Dean of Student Development and Support Services or any combination of the above.
A second reported infraction may result in suspension. A third reported infraction may result in expulsion at the discretion of the Vice President and Dean, Student Development and Support Services.
Because of the relationship between attendance and course achievement, students are expected to attend all scheduled classes.
It is the responsibility of each faculty member at the start of the course to provide a clear written statement of the methods used to evaluate student achievement. Each faculty member also has the responsibility to advise students of his/her policies on make-up tests or assignments and on the treatment of missed assignments. Faculty members are encouraged to take into consideration extenuating circumstances when making individual decisions.
Traditionally, faculty members allow up to two hourly absences for each credit hour (i.e., six absences from a course which meets three times per week in a fifteen-week semester) strictly for personal emergencies. There are some courses (i.e., clinical, laboratory, performance, etc.) that may demand different attendance. This information should be specified to the student at the onset of the
Student attendance cannot be the sole determinant of a final grade in a course (i.e., although a student’s grade can be affected by poor attendance, a faculty member cannot assign a grade of “F” solely for absences); however, students are strongly cautioned to be mindful of how professors link attendance requirements to other aspects of how they are evaluated. This can seriously affect their grade, and even result in failure.
Students have the right to appeal the grade according to the established college procedure as stated in the “Student Rights & Responsibilities” document, available in the Student Affairs Office.
Students Unable to Attend Courses on Certain Days Because of Religious Beliefs Section 224a, Paragraph 6-a, of the New York State Education Law regarding absence from classes for religious observance states that “… each student who is absent from school, because of his or her religious beliefs, must be given an equivalent opportunity to register for classes or make up any examination, study or work requirements which he or she may have missed because of such absence on any particular day or days. No fees of any kind shall be charged by the institution for making available to such student such equivalent opportunity.”
A grade will be assigned for each credit course in which a student enrolls, in accordance with the following gradingsystem, subject to the conditions listed below:
Per Credit Hours
|FN||Failure, insufficient attendance||0.0|
|IF||Incomplete that became an F||0.0|
Although all faculty are required to follow the grading system described above, faculty has the right to determine the specific evaluative criteria for a course (e.g., quizzes, exams, assignments, etc.) as well as their relative weight toward the final course grade. These grading scenarios may vary by department, from instructor to instructor, and from course to course; however students have the right to be informed in writing at the first or second class meeting about the content of the course and the criteria for evaluation.
Since many courses include laboratory or clinical components, faculty also has the right to determine the relative weight of a lab or clinical component in calculating the final grade as well as whether or not a student must pass a lab or clinical component in order to receive a passing grade for the course.
For partially- or fully-online courses, faculty may require one or more on-campus examinations, including the final examination. In addition, faculty of either online or on-campus courses are within their rights to specify that passing a final examination is required in order to pass the course.
The following grades do not affect grade point averages:
|I||=||Incomplete – The Incomplete grade must be changed to a letter grade according to the following schedule or it will automatically convert to an “IF”:
|W||=||Student Initiated Withdrawal (not assigned by the faculty member)|
|WP||=||Faculty Assigned Withdrawal – Passing (Student is passing at the time of withdrawal)|
|WF||=||Faculty Assigned Withdrawal – Failing (Student is failing at the time of withdrawal)|
|RC||=||Required Continuation (RC) for zero-credit courses only. Not a passing grade for Financial Aid.|
|AU||=||Audit (no credit)|
|P or F||=||In a course which is graded only “P” (pass) or “F” (fail)|
Grade Points, Credit Hours, Index
The credit hour value of a course is determined by the number of hours per week for which the course is scheduled to meet during a regular semester. In general, one credit hour is given for each hour of class (lecture-recitation) per week and one-third or one-half credit hour for each hour per week of laboratory or courses where outside preparation is less extensive. Note that, in general, students should expect to spend two hours working on course-related projects and assignments outside of the classroom for each one hour spent in class.
Grade points are obtained by multiplying credit hours by the quality points corresponding to the letter grade earned in the course. For example, a grade of “A” in a three-credit-hour course would give a total of 4 quality points x 3 credit hours = 12 grade points. A grade of “B” in the same course would give a grade point total of 3 x 3 = 9 points.
The grade point average is obtained by dividing the total number of grade points earned in all courses by the number of credit hours attempted (withdrawals are not considered attempts). If all grades are “A,” the index would be 4.0; B = 3.0; C = 2.0; D = 1.0; F = 0.0.
Full-time students who achieve a semester grade point average of 3.5 to 3.74 will have their names placed on the Dean’s List; those who achieve a grade point average of 3.75 to 4.0 are placed on the President’s List.
Students are expected to make satisfactory academic progress toward a degree and maintain appropriate academic scholastic standards. Students with a cumulative GPA of less than 2.0 will be required to meet with a designated counselor before registering for the next semester in order to help them improve their academic performance.
|3.75-4.0||Semester GPA for President’s List
(must be enrolled as a full-time student taking 12 or more academic credits)
|Cumulative GPA for Graduation with Highest Distinction|
|3.50-3.74||Semester GPA for Dean’s List
(must be enrolled as a full-time student taking 12 or more academic credits)
|Cumulative GPA for Graduation with Distinction|
|2.00||Minimum cumulative GPA required for good academic standing and graduation|
Students Not Meeting Scholastic Standards
If a student does not meet the College’s scholastic standards, the student’s academic status will be changed according to the table below. Financial aid standards are governed differently because all courses attempted, including developmental and transfer credits, are counted to determine financial aid eligibility.
Academic Status of Students Not Meeting Scholastic Standards
|Attempted Academic Credits||Cumulative GPA||Last Semester of Attendance GPA||Academic Status|
|0-31||Less than 2.00||Any||Academic Probation|
|32-47||Less than 2.00||2.00 and greater||Academic Probation|
|32-47||Less than 2.00||Less than 2.00||Academic Restriction|
|48+||Less than 2.00||2.00 and greater||Academic Probation|
|48+||Less than 2.00||Less than 2.00 (first time in this category)||Academic Restriction|
|48+||Less than 2.00||Less than 2.00 (second time in this category)||Academic Dismissal|
A student on academic probation may take no more than 14 charged credits per semester, as approved by a counselor. Mandated counseling is required for all students on academic probation.
A student on academic restriction may take no more than 8 charged credits per semester, as approved by a counselor and/or curriculum chair. Mandated counseling is required for all students on academic restriction.
A student who is academically dismissed may not attend classes at Westchester Community College until the student petitions for reinstatement from academic dismissal and his/her Re-entry Application is approved. Students will be limited to 8 charged credits upon re-entry. Students returning after 3 or more years may be eligible for the Fresh Start Program (see Fresh Start).
Petition for Reinstatement as a Non-Matriculated Student, from Academic Dismissal to Academic Restriction:
A student is encouraged to apply for reinstatement to the College only after the circumstances that caused him/her to be academically dismissed have been addressed.
A student who is reinstated to the College
- will be reinstated as a non-matriculated student, and as such, will not be eligible for financial aid.
- can only re-enter at the start of a regular fall or spring semester.
- will automatically be placed on academic restriction, and as such, will be limited to 8 charged credits.
To petition for reinstatement from academic dismissal, the application process is as follows:
- Complete a Re-entry Application for Academically Dismissed Students available in the Registrar’s Office, the Counseling Office, and online by clicking on the above link. The application must be filed at least 2 weeks prior to the beginning of the regular fall or spring semester.
- Submit any transcripts from other colleges attended in the interim.
- Make an appointment with the Curriculum Chair assigned to the program of study you seek to enter or re-enter.
- Make an appointment with the Academic Dean (or Dean’s designee) of the Division that houses the program of study. The application and information will be evaluated by the Academic Dean or Dean’s designee. If the application for re-entry is approved, the student will be reinstated as a non-matriculated student on academic restriction.
To be reinstated as a matriculated student, a student must have a semester GPA of 2.0 and have a minimum status of academic probation. Reinstatement to matriculated status does not automatically mean financial aid reinstatement, since financial aid eligibility is governed by separate standards.
Reinstatement to matriculated status does not automatically mean reinstatement into a student’s former curriculum, since reinstatement or entry into certain curricula requires the permission of the Curriculum Chair. Curricula that require special permission from the Curriculum Chair include, but are not limited to, Nursing, Respiratory Therapy, Radiologic Technology, Food Service Administration, Veterinary Technology and Human Services.
It is college policy to provide all possible assistance to students so that their courses will be successfully completed and their educational goals achieved. Accordingly, instructors must be explicit in presenting course requirements, including attendance policy, especially at the beginning of the term.
As soon as grades are posted at the end of each semester, a student can access his or her grades online by visiting www.sunywcc.edu/grades. This grade report (which can be easily printed by the student) will show the current academic index as well as the cumulative average. The student copy of the grade report cannot be used as an official transcript. In order to receive credit and a grade for a course, a student must register and pay for the course prior to the
registration deadline for that semester or summer session. Students who wish to receive a hard copy of their grade report can do so, at no charge, by contacting the Registrar’s Office either by phone (914-606-6810) or by sending an email to Registrar@sunywcc.edu
A student whose work is not satisfactory is so informed by the instructor at mid-term. An informal conference is usually held with the instructor in order to discuss difficulties and suggest withdrawal or plan a course of action which should result in improvement and satisfactory achievement by the end of the semester.
For students returning to Westchester Community College after a prior unsuccessful start and a lengthy absence, our institution offers the Fresh Start Program. Students who have not enrolled in credit classes at the college for, at least, the three prior years, and who have poor grades on their transcripts may apply. This program allows all prior grades to be made non-applicable in a student’s program. Fresh Start can be used by each student only once, and students must apply for the Fresh Start program through the
Counseling Office prior to re-registering for the first semester back at the college.
Students must first meet with a designated counselor, who will provide an application, interview the students and determine their eligibility.
Students will be advised of other options to improve their records:repeating courses, changing majors, and course withdrawals.
The counselor, after meeting with the student, will decide whether torecommend the student for the program.
Eligibility for program consideration:
Student must not have enrolled for credit-bearing courses at Westchester Community College for, at least, the 6 consecutive Fall and Spring semesters prior to application.
Students who have attended other colleges during the prior three years must have a cumulative GPA of 2.0 at those other institutions.
All students admitted into the program, with the exception of those with transfer credit equivalent to Composition & Literature I and a 100-level math course,would have to take the placement test again on a one-time basis.
Criteria required to receive the fresh start:
Students must take a minimum of 12 academic credits provisionally at the college.
Students may be required to complete College Success with a grade of C+ or better.
Students must obtain a minimum grade point average of 2.50 during the semester(s) necessary to complete the credits.
Forgiveness after meeting the criteria:
After meeting the criteria above, all the student’s prior courses are discounted from the overall GPA and given asterisks (*) on the transcript. From the forgiveness point, the transcript will be marked with the term “Fresh Start.”
Students who are denied registration privileges for financial or disciplinary reasons cannot have these restrictions over-ridden. Courses discounted will still enter into the Federal Financial Aid calculations for credits attempted. The student cannot apply for additional fresh starts. All criteria must be met, no exceptions.
An official transcript is one bearing the seal of the college and the signature of the Registrar. Transcripts cannot be sent by FAX. An advance notice of at least one business day is required for the Registrar’s Office to fulfill a transcript request. There is a $10.00 fee per transcript.
Transcripts can be requested online, in person at the Registrar’s Office, or via mail-in request to the Registrar. If a student owes money to the college from any previous semester, no academic transcripts will be forwarded to any other institution until the debt is paid.
An unofficial transcript is one given to the student for his or her own use and is marked “unofficial” or “student copy.” A student can also obtain an unofficial transcript by visiting www.sunywcc.edu/transcripts
Confidentiality of Student Records
The academic and personal records, which the student establishes at Westchester Community College, are considered by this institution to be confidential information, and information contained in the student’s records will be furnished to other parties, including parents, only upon receipt of a release signed by the student, or to duly authorized officials.
Access to Other Records
In response to the Family Education Rights and Privacy Act of 1974, as it is currently understood, enrolled students have the right to inspect and review all official records, files, and data directly related to them which are maintained by Westchester Community College (except confidential documents dated before January 1, 1975, certain financial records, and medical records). While the college will make every attempt to assist students at the time of their requests, it should be understood that office responsibilities
such as registration, placement, grading, etc. may require that a later, mutually convenient appointment be arranged for document review. Under the law providing access to institutional records, students have the right to:
A list of the types of educational records which are maintained by the institution and are directly related to students
Inspect and review the contents of those records
Obtain copies of those records at the expense of the eligible student
A response from the institution to reasonable requests for explanation and interpretation of those records
An opportunity for a hearing to challenge the content of those records.
Student records are maintained by the Office of the Registrar, Room 107, Administration Building, where Request Forms for record access may be obtained.
Any questions concerning the procedure to be followed in requesting such a hearing should be directed to the Dean of Student Affairs.
The information given below will help you determine what courses to take, help you decide what to take first, and inform you of exams, evaluations or courses you may have to take before registering for certain courses or programs. The procedures for making changes in your curriculum and withdrawing from courses are also explained.
Maximum Credit Load
Students enrolling during the Fall and Spring semesters may not register for more than 19 credits without obtaining special permission from both their Curriculum Chair and the appropriate Academic Dean.
Students entering or continuing at the college who are required to take ENG 91 – Writing for College 1 or ENG 92 – Writing for College 2 along with a non-credit mathematics course (Computational Skills or Beginning Algebra) or College Reading and Study Skills may take no more than 14 charged credits.
Students may not register for more than two courses in any single Summer session.
Developmental Education Courses
All matriculated students at Westchester Community College are required to take the Placement Test prior to registering in courses. Students are placed in appropriate courses depending on their placement test scores in reading, writing, and mathematics. If students’ scores indicate that they need to improve their skills in any of the above-mentioned areas, they must enroll in developmental courses.
Developmental Education Mission Statement
The mission of Developmental Education at Westchester Community College is to meet the educational needs of academically underprepared students through high quality learning opportunities and to help prepare them for their academic work at the College and beyond.
The goals of NADE (The National Association for Developmental Education) are:
- To preserve and make possible educational opportunity for each postsecondary learner
- To develop in each learner the skills and attitudes necessary for the attainment of academic, career, and life goals
- To ensure proper placement by assessing each learner’s level of preparedness for college coursework
- To maintain academic standards by enabling learners to acquire competencies needed for success in mainstream college courses
- To enhance the retention of students
- To promote the continued development and application of cognitive and affective learning.
Westchester Community College subscribes to all of these goals and encourages a commitment to lifelong learning.
Westchester Community College offers the following developmental courses to help students build a strong foundation in basic skills and prepare for the challenges of college-level coursework:
Below are the minimum course requirements for full-time matriculated students:All first-time matriculated students must be advised by a counselor prior to registration. For students placing in any number of developmental courses, specific course selection will be decided in consultation with either a counselor or a curriculum chair.
- Full-time matriculated students placed into one or two developmental courses must take those courses within their first semester at the College.
- Full-time matriculated students placed into three developmental courses must enroll in at least two of those courses within their first semester at the College; these students must take the third developmental course in the following semester. These students are strongly advised to enroll in all three developmental courses within their first semester.
Below are the minimum course requirements for part-time matriculated students:
- Part-time matriculated students placed into one or two developmental courses must take those courses prior to enrolling in a third credit-bearing course. These students are strongly advised to enroll in their developmental courses within their first semester at the College.
- Part-time matriculated students placed into three developmental courses must enroll in all those courses prior to enrolling in a third credit-bearing course. These students are strongly advised to enroll in their developmental courses within their first year at the College.
Non-matriculated students are required to take the placement test or demonstrate proof of completion of college-level math, reading, and writing courses with a grade of “C” or better from a regionally accredited college or university if they wish to enroll in courses that have a test score pre- or co-requisite.
Westchester Community College provides students with further assistance through the Academic Support Center which provides free tutoring in developmental and college-level courses. Students in developmental courses are strongly advised to take advantage of these services to expedite their skill development.
Registration in College-level Courses
Students placed into developmental courses may be able to enroll in a number of credit-bearing courses in consultation with a counselor (click for the current list of these credit-bearing courses). Students should check the specific course pre-requisite and/or co-requisites. For more information, call the Assistant Dean of Developmental Education at 914-606-6714.
Prerequisites and Corequisites
Students should read carefully the stated prerequisites and corequisites listed in the course description section of this catalog. A prerequisite to a course is a requirement that must have been completed prior to enrollment in that course. A corequisite to a course is a requirement to be taken at the same time that a student is enrolled in that course.
Students should see an academic counselor or their Curriculum Chair for more specific information about taking courses in proper sequence.
Students with a GPA below 2.0 at Westchester Community College require special permission from a counselor to register for a fully online course.
Linked courses are courses that offer an integrated learning experience, and as such, they need to be taken simultaneously. The linked courses can be within the same discipline, or across disciplines, offering an opportunity to understand both subjects more deeply. Linked courses must be registered for together. Similarly, students choosing to drop or withdraw from linked courses, must drop or withdraw from both courses.
Repeating a course in which a grade of D, F, FN, IF, RC, W, WP, or WF was received:
On a one-time basis, students may repeat courses they have completed with a grade of D, F, FN, IF, RC, W, WP, or WF. If a course has been repeated once (i.e., taken twice), a registration block will prevent the student from registering for the same course again. To make a request for a further repeat, please follow the procedure on the below chart. Certain health science and field experience courses cannot be repeated.
Repeating a course in which a grade of C or better was received:
Students who request to repeat a course in which a grade of C or better was received must seek approval by a Counselor.
When two or more grades exist for the same course, all grades will remain on the transcript; however, only the highest grade will be used to calculate the cumulative grade point average. Students applying for transfer should be aware that it is sometimes the policy of four-year colleges to recalculate an applicant’s GPA using all grades earned.
Repeating a course previously passed may jeopardize financial aid eligibility. Prior to repeating a course, financial aid recipients are urged to consult with a financial aid counselor to determine if current or future financial aid may be negatively affected. See Financial Aid, Pursuit and Progress Standards and general Financial Aid Guidelines.
Repeating Courses Procedure:
|If student is requesting to take:||Student must:||Permission Conditions:|
|a zero-credit developmental course with a grade of D, F, FN, IF, RC, W, WP, or WF for the third time||complete the Repeat Course Request Form – Zero-Credit Course: http://www.sunywcc.edu/repeatcoursezero/and meet with a Counselor.||Permission given if the student can demonstrate that the circumstances which caused him/her to be unsuccessful previously have been addressed.|
|a zero-credit developmental course with a grade of D, F, FN, IF, RC, W, WP, or WF for the fourth time||complete the Repeat Course Request Form – Zero-Credit Course: http://www.sunywcc.edu/repeatcoursezero/ and meet with a Counselor.||Permission is rarely given and is only reserved for cases in which truly extenuating circumstances were involved and have now been removed.|
|a credit course with a grade of D, F, FN, IF, W, WP, or WF for the third time||complete the Repeat Course Request Form – Credit Course http://www.sunywcc.edu/repeatcoursecredit/and meet with the Chairperson of the department in which the course is given, Curriculum Chair, Dean or a Counselor.||Permission given if the student can demonstrate that the circumstances which caused him/her to be unsuccessful previously have been addressed. If request is approved, the student must submit the completed form to the Registrar’s Office or Extension Center where his/her account hold will be removed and the student will be able to register for the course.|
|a credit course with a grade of D, F, FN, IF, W, WP, or WF for the fourth time||complete the Repeat Course Request Form – Credit Course http://www.sunywcc.edu/repeatcoursecredit/ and meet with the Chairperson of the department in which the course is given, Curriculum Chair, Dean or a Counselor.||Permission is rarely given and is only reserved for cases in which truly extenuating circumstances were involved and have now been removed. If request is approved, the student must submit the completed form to the Registrar’s Office or Extension Center where his/her account hold will be removed and the student will be able to register for the course.|
|any course with a grade of C or better for the second, third or fourth time||meet with a Counselor.||Permission given if the student can demonstrate a clear benefit exists by repeating the course that outweighs the delay to degree completion.|
|any course a fifth time||Request will not be considered.||Permission will not be given.|
A student who wishes to audit a credit course must formally register and pay for the course after obtaining permission to do so from the instructor. This permission must be obtained no later than the first day of class. Students who are permitted to audit a credit course are subject to payment of all tuition and fees. The audit grade shall be designated as “AU.”
A mature adult student (60 years or older) who wishes to audit a credit course must formally register and pay for the course through the Mainstream Office (914-606-6793), not through the Office of the Registrar. Once registered they must obtain permission from the instructor. Only two mature adult auditors are permitted in class, however not all classes are open to mature adult auditors. Mature adult auditors shall not be included on class rosters and will not receive a grade. They pay only an $8.00 fee for insurance purposes.
Incomplete Grade Policy
An Incomplete or “I” may be assigned when extenuating circumstances prevent a student from completing a course. This grade is NOT a student right and is granted only upon approval of the Instructor, Department Chair and Academic Dean to ensure fairness and consistency in the assignment of this grade.
A student request for an Incomplete will be reviewed only if the following minimum criteria apply:
- The course requirement has not been completed for serious and compelling reasons beyond the student’s control (e.g., illness, death in family) for which the student must be able to, upon request, provide clear and complete documentation of the situation from a qualified professional (e.g., physician), AND
- There is a reasonable expectation that the student upon completing the missed work can pass the course.
The Incomplete grade must be changed to a letter grade according to the below schedule or it will automatically convert to an “IF”:
|If an Incomplete Grade is assigned to a:||Date of conversion to “IF” is:|
|Fall Semester or Winter Session course||Last Day of Tenth Week of Upcoming Spring Semester|
|Spring Semester or Summer Session course||Last Day of Fourth Week of Upcoming Fall Semester|
Incomplete Grade Procedure
The process for the assignment of an Incomplete is as follows:
- The student must request an Incomplete from his/her Instructor and provide the Instructor with all necessary information and documentation regarding the extenuating circumstances.
- If the above minimum criteria for the assignment of an Incomplete apply, the Instructor will fill out a Request for Incomplete Grade Form (accessible to faculty via MyWCC) so that the request can be further reviewed in consultation with the Department Chair and Academic Dean.
- If the request for an Incomplete is approved, the Registrar’s Office will post the grade of “I” on the student record, which will then appear on the final grade roster next to the student’s name. In addition, the Registrar’s Office will notify the student of the “I” grade assignment by sending an email to the student’s MYWCC email address.
- If the approval for an Incomplete Grade request is still pending by the time the Instructor is ready to submit his/her final course grades, the Instructor should assign the student a final grade for the course that factors in all missed assignments. If the request for an Incomplete is subsequently approved, this course grade will be changed to an “I” by the Registrar’s Office. The Registrar’s Office will notify the student of the “I” grade assignment by sending an email to the student’s MYWCC email address. However if the request for an Incomplete is denied, this grade will remain as the student’s final course grade.
A student assigned an “I” must make arrangements with the Instructor to make up the missed work. Once the student completes the missed work, the Instructor, in a timely manner, will grade the work and replace the Incomplete Grade with a letter grade by filling out a Change of Grade form. The Incomplete Grade must be changed to a letter grade according to the schedule above (see Incomplete Grade Policy) or it will automatically convert to an “IF.”
Procedures for students wishing to make curriculum changes:
Make the request to change your curriculum before selection of courses for the next semester.
Obtain a Curriculum Change Request Form from your counselor.
Consult with your counselor, then see the Curriculum Chair of the program you wish to enter.
After obtaining the signature of the chairperson of the curriculum being entered, take the form to the Registrar’s Office for processing.
See your Academic Counselor and/or Curriculum Chairperson to be sure you will have satisfied all degree requirements by the time you plan to graduate.
Requirements for the Associate in Arts (A.A.), Associate in Science (A.S.), and Associate in Applied Science (A.A.S.) degrees, and all certificate programs are as stated in the appropriate curriculum descriptions (See Programs of Study).
The minimum cumulative grade point average required for graduation is 2.0.
Students who have completed four or more honors courses will be designated as Honors Program Graduates.
Candidates for the Associate degree must pass two semesters of Physical Education (one health/fitness, one sport). Those students who are physically unable to participate in physical education activities can fulfill their P.E. requirement by completing the Health and Sports for Life class. Students who become temporarily incapacitated due to accident or injury during the school term must contact the Student Health Center as soon as possible regarding withdrawal from physical education for that term.
All students are responsible for communicating their anticipated graduation date to their Curriculum Chairperson and for submitting an Application for Graduation Form to the Registrar’s Office during the January prior to May graduation. Students expecting to complete their degree requirements in December must do this by November of their final Fall Semester. The student is responsible for ensuring that all graduation requirements have been met. If graduation requirements are not successfully completed by the
deadline, it is the student’s responsibility to contact the Registrar’s Office to change the Application for Graduation to indicate a new anticipated date of graduation. Under no circumstances can a degree be conferred retroactively.
Graduation Honors and Distinctions
Graduation with Distinction. Graduation recognition for students with a cumulative average of 3.50-3.74.
Graduation with Highest Distinction. Graduation recognition for students with a cumulative average of 3.75 or higher.
Honors Graduate. Graduation recognition for students who have completed four or more Honors courses.
Honors Program Graduate, a student who:
is graduating from the college with a minimum GPA of 3.25
has successfully completed a minimum of four Honors courses
has a minimum GPA for all Honors courses of 3.25.
Graduation and participation in Commencement are not automatic. Students must initiate the process themselves. Those intending to graduate in May must file for graduation in the Registrar’s Office during the January prior to May graduation.
Students who complete their graduation requirements at the end of the fall semester, or during the summer sessions, are also invited to participate in the May commencement ceremony by filing an Application for Graduation with the Registrar’s Office by this deadline.
Additional Degree or Certificate
A matriculated student who is admitted for an additional degree at Westchester Community College is required to complete, in addition to all specific course requirements, a minimum of 15 additional credits at the college encompassing the required courses for the additional degree.
Matriculated students for an additional certificate, or a certificate in a different discipline area from the Associate degree, must complete an additional number of credits equal to at least one-half the requirements of that certificate at the college. Such credits must encompass the required courses for the certificate.
A student who has successfully completed a certificate may apply those credits earned, where appropriate, to fulfill the requirements or electives in an Associate degree program.
In the interest of establishing and maintaining an appropriate learning environment, maximizing the educational benefit to all students, maintaining an atmosphere of safety and comfort, and clarifying the faculty and students’ expectations of classroom conduct, the College has established the following policy:
- Students are expected to arrive on time. If you are unavoidably late and the instructor permits you to enter, please do so quietly and seat yourself quickly.
- Students are expected to refrain from participating in personal conversations during class.
- Every student is expected to focus on the class lesson. Please refrain from doing other class work, reading newspapers or magazines, eating, drinking or sleeping.
- Students are expected to use appropriate language at all times and be polite to one another.
- Students are expected to remain seated during class, unless the student has notified the instructor or in case of an emergency.
- Students must silence cell phones prior to the beginning of class. In the event of a college-wide emergency, this provides access to notification by the emergency alert system.
- Visitors are only allowed with permission from the instructor. Children are not permitted in class at any time.
- Students are expected to refrain from packing up and preparing to leave until the instructor has dismissed the class. (It is the instructor’s responsibility to dismiss the class at the proper time.)
Alcohol and drug abuse are devastating both to the user and to the college community. In addition to impacting the lives of others in dangerous ways, users of illegal drugs and alcohol subject themselves to serious health problems both now and for years into the future, including addiction, disease, and loss of physical skills. Substance abuse is a major cause of accidents, and can seriously affect academic performance and campus morale. Possession, use, and distribution of illegal drugs or alcohol on college property or at college-sponsored events are forbidden. Infractions will result in serious disciplinary action; students could be expelled. Employees could be fired.
The college, therefore, discourages students and employees from covering for co-workers or fellow students who are users but rather encourages them to assist users in getting help. Students should seek out faculty members, counselors, the Student Health Office (914-606-6610) or Student Affairs (914-606-6731). Employees can go to their immediate supervisors or to Westchester County’s Employee Assistance Program (914-995-6070).
In addition, under local, state, and federal laws, illegal use of drugs and alcohol is a serious crime. Conviction of a felony carries serious consequences, including loss of citizenship rights during the period of sentence and a possible jail term. Convictions may also jeopardize future employment opportunities.
Further information on the legal consequences of alcohol and drug abuse can be found in the Library/Educational Technologies Center under Public Law 101-226.Additional information is also available from the Academic Dean of Student Development and Support Services Office, Room 219, the Office of Student Affairs, Room 109, or the Security Department, Room 113, in the Student Center Building..
If a student owes money to the college from a previous semester, no academic transcripts will be forwarded to any other institution, nor can the student re-register at Westchester Community College, until the debt is paid.
Westchester Community College is without dormitories or resident students. Parking lots, walkways, and areas surrounding each building are well lighted, and the campus is regularly patrolled by the 24-hour guard service. While there have been occasional incidents of crime, the campus has generally been a safe and secure environment.
In order to maintain this status and improve upon it, all members of the campus family are required to maintain up-to-date identification cards which are available, free of charge, from the Security Office in the Student Center. There is a $10 fee to replace lost ID cards. In addition, all students, faculty, staff, and visitors are advised to:
- pay careful attention to your personal belongings,including textbooks, at all times
- lock your car, each time you leave it,leaving nothing inside within view; and
- have your car keys in hand beforeleaving a building.
Blue Light Phones
There are 15 strategically located emergency blue light phones on campus that connect directly with the County Police without having to dial. These phones are for emergencies requiring immediate police assistance. Directions for proper use are printed on the inside of the call box in English and Spanish. In addition, the Security Department emergency phone number is 6-911.
In addition, the college has free emergency cell phones available for any student, faculty, or staff member. Please contact our Security Office in the Student Center.
Incidents occurring at the EOC-W are reported to the Assistant Dean for EOC, and records are kept. Reports are made to the Yonkers Police Department (914-337-7900) if appropriate. Copies of these incidents/reports are sent to the Security Director of Westchester Community College for reporting
purposes. Ossining and Peekskill Extension Site statistics are also available in the Security Department.
Emergency procedures to follow for fire or injuries or other medical emergencies, techniques on how to avoid becoming a crime victim, and lists of resources are available to students and employees in the brochures, “Campus Safety and Law Enforcement” and“Sexual Assault Prevention,” widely distributed to all incoming students. Additional copies of these brochures can be obtained from the Security Office in the Student Center.
Lastly, Westchester Community College has free emergency cell phones available for any student, faculty, or staff member. Please contact our Security Office in the Student Center.
Policy on Cultural Diversity and Racism
Westchester Community College Policy on Cultural Diversity and Racism
Westchester Community College endeavors to establish and maintain an environment in which individuals of various groups and backgrounds learn to live together in an atmosphere of mutual respect. Furthermore, the College asserts that the students’ education is inadequate unless they have acquired knowledge and appreciation of human diversity, and have established sets of values with which to function positively in a pluralistic society.
Respect for, and understanding of, cultural diversity in all forms is a strong antidote for prejudice, racism, discrimination and harassment based on religion, national origin, ethnic grouping, color or other socially derived attempts to deny people their human rights. Accordingly, the College strived, and continue to strive, to find the common elements that unite us, and the positive differences that strengthen us.
Westchester Community College, therefore, endeavors to:
- Provide all students with experiences in and out of the classroom that enhance their understanding and respect for differences in race, national origin, ethnic identity, gender, sexual preference, age, socio-economic background and physical ability;
- Sensitize the faculty and staff to regard cultural differences as the norm, not the exception, while recognizing our common needs and aspirations;
- Encourage diverse groups to participate in cooperative endeavors and interactions;
- Explain that in the context of organizational life diversity is about individual differences that can be drawn upon and developed to promote the goals of affirmative action;
- Emphasize that there is no scientific validity that race is a determinant of human abilities, and that various racial groups constitute a hierarchy in which one group is regarded as superior to others.
Westchester Community College is committed to maintaining a campus free of sexual harassment that interferes with the well-being of all members of the campus community. Sexual harassment destroys the trusting relationship that should exist between individuals in an academic community.
In order to maintain an educational environment fully conducive to learning for students and to ensure employment free of sexual harassment, Westchester Community College has both a moral and legal obligation to respond promptly and investigate all such complaints and to pursue sanctions when warranted. The college encourages students and employees to confront sexual harassers, to report incidents, and/or to seek advice and assistance. Help is available from the college’s Confidential Reporters, Roxanne Santiago (914-606-7784) and Kristy Robinson (914-606-6721), who can confidentially discuss your options before you make any decision. Students may also speak with the Title IX Coordinator, Dr. Ruben Barato, (914-606-6777), who is charged with the responsibility of coordinating sexual harassment investigations and promoting awareness about the issue.
Sexual harassment includes any unwanted verbal or physical sexual advance, requests for sexual favors, sexually explicit derogatory remarks, and sexually discriminating remarks which are offensive or objectionable to the person at whom they are directed or which cause a person discomfort or humiliation. Whether verbal or physical, sexual harassment is an act of aggression. It is a violation of both federal law (section 703 of the Civil Rights Act of 1964 and Title IX Education Amendments of 1972) and state law (New York State Human Rights Act).
The college has prepared a brochure on sexual harassment to define the subject and suggest ways of handling incidents. A fuller statement of the college’s sexual harassment policy, explaining procedures in more detail, was adopted in the fall of 1992 and published in the Faculty Handbook. Both brochure and statement are available from any of the persons listed above, and from the offices of the Academic Dean of Student Life. In addition, complying with policies adopted by Westchester County and mandated by law, all administrators, staff, and full-time faculty have been undergoing training about sexual harassment. This training program will continue for new employees and faculty members.
Westchester Community College is committed to combating sexual assault throughout the College community through enforcement, education and prevention. The College will investigate all allegations of sexual assault occurring on-campus or off-campus college facilities or at events sponsored by the College and offenders will be subject to appropriate campus adjudication processes, disciplinary action, and/or criminal proceedings. Our efforts will also include sexual assault awareness and education programs directed at every member of the college community. Westchester Community College aims to foster a safe learning and working environment on campus for all members of the college community.
It is the policy of Westchester Community College to make every effort to protect the environment, especially in the following ways:
- Promote awareness of environmental issues.
- Minimize consumption of natural resources, especially paper and energy.
- Encourage recycling and/or reuse of materials.
- Use only products known to be environmentally safe.
- Follow regulations and standards for safe use, storage and disposal of materials.
- Follow regulations and standards for safe use of machinery, equipment and technical processes.
- Require periodic monitoring and reporting of progress toward implementation.
Discrimination on the basis of race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity and/or age, marital status, place of birth, veteran status or against individuals with disabilities has no place at Westchester Community College. Instead, respect for the rights of all and for the differences among us is essential for a prosperous college community. If any members of Westchester Community College or its guests experience or witness any apparent incident of discrimination by students, faculty, or staff, they may discuss their concerns with the Discrimination Compliance Officer. Such incidents violate both the ideals of the College and its Code of Conduct and may be subject to appropriate disciplinary sanctions. When such incidents violate the statutes of the State of New York or Federal Law, criminal prosecution may be pursued.