Westchester Community College, State University of New York

Transcripts

High School Transcript/GED Diploma

All applicants must have their high school send an official transcript to the Office of Admissions located in the Administration Building Room 210. Official Transcripts may be sent by mail or by email to HSTranscript@sunywcc.edu. Current high school students must submit an official final transcript with date of graduation or bring their original diploma to the college upon graduation as well. High School Equivalency Diploma recipients must submit their original GED Diploma and scores.

College Transcripts

Applicants who have attended a prior college must have an official college transcript sent to the Transfer Credit Evaluator in the Registrar’s Office located in the Administration Building Room 107. Colleges that are members of the Credentials eScrip-Safe Network (click here for list of participating colleges) may have their transcripts emailed directly from their former college to eTrans@sunywcc.edu.

Three ways to obtain Official Transcripts

Copies of official transcripts can be obtained in three ways:

Online

Westchester Community College has teamed with Parchment. to provide you with the convenience of ordering transcripts online at no additional cost!  You will need a valid major credit card in order to use this service.  You can access this service by clicking here or by logging into your MyWCC account and clicking the “Order Your Transcripts Online” link.  If you do not have access to the internet, you can call Credentials, Inc. directly at 1-847-716-3005 for operator assistance.  Once you have placed an order, you can also check the status directly online by clicking here.

*When sending a transcript directly to yourself choose paper. A PDF Transcript forwarded to an Institution will be considered “unofficial”

Benefits to ordering your transcript online:

• 24/7 access:  You can place online requests 24 hours a day, 7 days a week from any computer without being dependent on campus office hours or school closings.
• No lines:  By ordering online, you avoid standing on 2 separate lines on campus—the Registrar to place the order and the Bursar to pay the fee.
• Email/Text notification:  After placing an order online, you automatically receive an email or text notification (according to your preference) containing a confirmation number which you can then use to check the status of your request. You also receive a separate notification when your order has been processed and the transcript sent.
• Address look-up:  The service provides a menu of pre-completed addresses of many schools, saving you time by preventing the need for multiple, separate searches.
• Exact addresses:  If the address you need to send your transcript to is not listed in the online menu, you will type in the exact address as you need it to appear.  This prevents the risk of mistakes that can occur from the inability to read a hand written request.
• Quick and easy order status checking:  There is no longer the need to call or send an email to the Registrar’s Office to check the status of your order.  You receive a unique confirmation number for each order placed online.  Simply go to here to check the status.
• Credit card charges:  Your credit card is charged only when your order has been processed and mailed by the Registrar’s Office.
• Notification of holds:  If you have an outstanding balance on campus or other item that would prevent your transcript request from being processed, you are immediately notified and provided with the contact information of the appropriate office to rectify the situation.  This saves much time and allows quicker turn-around for your order to be cleared for processing.
• Quicker processing:  Since the logistics of accepting the initial request information are handled by Credentials, Inc., more in-office time is available for Registrar staff to process the order and mail the transcript(s) quicker and more efficiently.

In-Person

Copies of your Westchester Community College academic transcript can be obtained through the Registrar’s Office for a fee of $10.00 for each Official copy. Stop by room 107 in the Administration Building to order your transcript during normal business hours.  Please be advised when ordering your transcripts in person that transcripts take one business day to prepare. If you order a transcript in person, you can either return to pick it up the next business day, or we can mail it out on your behalf to a designated address.

By Mail

Official or Unofficial copies of your Westchester Community College academic transcript can be requested by mail. Please click for a Transcript Request Form. Print the form, fill it out in its entirety and mail your written transcript request to:
Westchester Community College Registrar’s Office
75 Grasslands Road
Valhalla, NY 10595

Written transcript requests must include an accompanying check or money order for $10.00 per Official copy, made payable to Westchester Community College.  Cash cannot be accepted.

Transcript requests are normally processed within one business day of receipt.

Important Reminders:

• Any outstanding punitive holds with the College must be cleared by the appropriate office before a transcript can be released.
• If anyone other than the student is picking up a transcript, a written authorization from the student is required. The designated person must have a photo I.D.
• If you have any further questions regarding this matter, please contact our office at 914-606-6810 or you may email us at transcript@sunywcc.edu
• When sending a transcript directly to yourself choose paper. A PDF Transcript forwarded to an Institution will be considered “unofficial”

Official Transcripts

Online transcript orders can be made for either a paper copy or an electronic PDF transcript.

Paper Official transcripts come in an envelope and are sealed with an official college stamp. Employers and institutions that request official transcripts require that seal to be intact upon receipt, so be sure not to open them.

Electronic transcripts provide fast, secure delivery, but please note if an electronic copy is ordered to be sent to the student it will automatically become unofficial. To be official, electronic copies must be sent directly the intended party (college, employer, etc.) when they are ordered. Transcripts are normally sent 24 hours a day 7 days a week to institutions/colleges/agencies participating in secure transcript network exchange (provided there are no holds on the account preventing the order from being processed).

Transcript Notations

Students suspended or expelled from the College may not use the fact of such action or the consequences of such action as the basis for an academic grievance. Further, suspended or expelled students are responsible for any financial obligation which may have been incurred as a result of the disciplinary sanction.

As required by New York State Education Law, Article 129-B, crimes of violence, including, but not limited to sexual violence, will be notated on the transcripts of students found responsible after the conclusion of the institutional conduct process AND the resulting sanction of the conduct process includes either suspension or expulsion.  The notation on the transcript will read “Violation of Code of Conduct- NY 129-B.”

For the respondent who withdraws from the institution while such conduct charges are pending, and declines to complete the disciplinary process, institutions shall make a notation on the transcript of such students that they “Withdrew with Code of Conduct Charges Pending- NY 129-B.”

Crimes that meet the reporting requirements pursuant to this law include:

Criminal Homicide—Manslaughter by Negligence: The killing of another person through gross negligence.

Criminal Homicide—Murder and Nonnegligent Manslaughter: The willful (nonnegligent) killing of one human being by another.

Rape: The penetration, no matter how slight, of the vagina or anus with any body part or object, or oral penetration by a sex organ of another person, without the consent of the victim.

Fondling: The touching of the private body parts of another person for the purpose of sexual gratification, without the consent of the victim, including instances where the victim is incapable of giving consent because of his/her age or because of his/her temporary or permanent mental incapacity.

Incest: Sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by law.

Statutory Rape: Sexual intercourse with a person who is under the statutory age of consent.

Robbery: The taking or attempting to take anything of value from the care, custody, or control of a person or persons by force or threat of force or violence and/or by putting the victim in fear.

Aggravated Assault: An unlawful attack by one person upon another for the purpose of inflicting severe or aggravated bodily injury. This type of assault usually is accompanied by the use of a weapon or by means likely to produce death or great bodily harm. (It is not necessary that injury result from an aggravated assault when a gun, knife, or other weapon is used which could and probably would result in serious personal injury if the crime were successfully completed.)

Burglary: The unlawful entry of a structure to commit a felony or a theft. For reporting purposes this definition includes: unlawful entry with intent to commit a larceny or felony; breaking and entering with intent to commit a larceny; housebreaking; safecracking; and all attempts to commit any of the aforementioned.

Motor Vehicle Theft: The theft or attempted theft of a motor vehicle.

Arson: Any willful or malicious burning or attempt to burn, with or without intent to defraud, a dwelling house, public building, motor vehicle or aircraft, personal property of another, etc.

Should any student with such a notation on their transcript like to appeal the notation, they may do so in writing to the Associate Dean of Student Life and justify the removal using one of the two following conditions.

The student has returned from their suspension and has been a student at SUNY Westchester Community College for at least one year without behavioral incident.

The conduct finding of responsibility has been vacated.

Upon an appeal being received, the Associate Dean of Student Life will bring the request forward to the appropriate institutional personnel, including but not limited to the Director of Security, for review and determination.

A notation for expulsion will not be removed unless the finding of responsibility has been vacated.