Student Code of Conduct Approved: July 3, 2018; Last Updated: August 2023 18 E. Hearing Hearings will be used to adjudicate alleged violations of the Student Code of Conduct at the discretion of the Director of Student Support Services, a Student Conduct Officer or when a resolution cannot be reached at an Administrative Conference. a. Hearing Officers, Hearing Chairs & Hearing Participants i. The Director of Student Support Services or designee will assign two to three Hearing Officers. Hearing Officers are designated and trained by the Director of Student Support Services annually. ii. A Hearing Chair will be appointed by the Director of Student Support Services for each Hearing. The Hearing Chair leads the Hearing and ensures all proper procedures are followed. The Hearing Chair does not participate in certain aspects of the Hearing including the private deliberations of the Hearing Officers where a determination is made about the outcome of the charges and sanctions are recommended. Hearing Chairs are designated and trained by the Director of Student Support Services annually. iii. The Student Conduct Officer who facilitated the Administrative Conference with the student will generally serve as the Complainant at the Hearing. iv. The hearing participants generally include the Respondent(s), Complainant, two to three Hearing Officers, a Hearing Chair, a support person/advisor for the Respondent, any witnesses, and the Director of Student Support Services or designee who may serve in an advisory position to the Hearing Officers. v. All participants are expected to be respectful of each other’s purpose in the hearing and conduct themselves according to the direction of the hearing body. b. Evidence i. Evidence (e.g., written documents, photographs, videos, witness names, witness statements, and digital media) to be presented by the Respondent and Complainant during a Hearing must be submitted to the Director of Student Support Services or designee at least two (2) calendar days in advance of the scheduled hearing. In extraordinary circumstances, the Hearing Officers may accept the submission of evidence within the two (2) calendar days before the hearing. ii. Both parties will be notified that evidence is available for their review. Parties will need to make a request in writing to the Director of Student Support Services or designee with at least one (1) calendar days’ notice prior to the Hearing to review evidence. Parties will be able to review evidence and take notes on their observations but will not be able to take evidence with them and/or make copies of the evidence (inclusive of taking photographs/video recordings of the evidence). iii. The Hearing Officers will make the final decision related to the admissibility and relevancy of all evidence. iv. Evidence presented during a hearing that indicates a potential violation of the Student Code of Conduct may be adjudicated at a future time. v. Character and expert witnesses are not permitted as evidence at a Hearing.
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