Student Financial Assistance
How and When To Apply
How Do I Apply?
Complete the Free
Application for Federal Student Aid (FAFSA on the Web)- This form will make an
assessment of your financial situation (need analysis). It determines
your eligibility for all Federal Aid, such as Federal PELL, Federal
Work-Study, Federal Supplemental Educational Opportunity Grants, Federal
Student Subsidized and Unsubsidized Direct Loans and Federal PLUS Loans.
There is no charge for the
processing of this form. The FAFSA
also initiates the application process for a TAP award. The Office of
Student Financial Assistance conducts over 100 workshops annually to
assist students and parents in completing their financial aid forms.
However, students and parents who have a PIN number may apply for aid by
completing and electronically signing the Free Application for Federal
Student Aid (FAFSA) online at
www.fafsa.ed.gov. Students and parents may
apply for a PIN by going to
www.pin.ed.gov. Students may also print the paper
signature page from the FAFSA on the Web, sign it, and mail it to the
address provided. Westchester Community College federal school code is
002881. The College also conducts several
workshops to assist students in completing the FAFSA on the
When Do I Apply?
To ensure timely processing of your
financial aid, all applications should be submitted at least three months
prior to the date you intend to register. We urge all students to
apply for aid soon after April 15 or earlier, after their taxes have been
Priority Packaging Date
Priority Packaging Date is June 30, and October 30. Priority is given to students who
not only successfully completed their FAFSA but also submitted all necessary
information to the college by the respective priority processing dates.
Student Rights and
It is the student’s
- Become familiar with the financial aid application procedure
including application forms and deadline dates.
- Accurately complete and return all forms within the prescribed time
limits. Failure to do so may result in the cancellation of any aid
- Provide all forms and additional documentation requested by the
Office of Student Financial Assistance for the purpose of verification
of information on the FAFSA.
- Notify the Office of Student Financial Assistance of changes in the
parents’ or the student’s financial situation. The student’s
financial aid package may be adjusted to reflect any changes. Also,
change in enrollment status could affect the aid package and may even
jeopardize current or future eligibility for aid.
- Notify the office of Student Financial Assistance of any
scholarships or awards that the student receives during the academic
- Make any payments owed to the school resulting from a reduction in
your aid package for any reason.
- Notify the Office of Student Financial Assistance in any change in
the course load.
- Honor all agreements, including repayment of any loans made with the
college and/or any other lending institution.
- Attend all classes for which you are registered.
- Officially withdraw from any classes, not just stop attending.
Non attendance in classes or at any time may result in the reduction or
total loss of aid. You will be billed by the college for any
payments resulting from a reduction or cancellation of aid.
It is the Student’s
Know how financial aid is determined.
Appeal any decision made by the Office of Student Financial
Know how and when financial aid awarded will be distributed.
Attendance is verified before any aid is distributed. Financial
aid will be paid to students on a semester basis around the seventh week
of each semester.
Select any participating lender for an Alternative Loan. The
College will process these loans after advising the student of their
options for federal and state grants and federal student loans.
Be notified in writing if a financial aid award has been cancelled or
reduced for any reason.
Code of Conduct and
Westchester Community College observes the code of conduct laws enacted
by the Higher Education Opportunity Act (Public Law 110-315) (Sunshine
Act)enacted August 14, 2008, the Agreement on Code of Conduct between SUNY
State Operated Campuses and New York State Attorney General, April 3, 2007,
and the State of New York SLATE Act.
This code of conduct and
ethical principles is based on the principle that the primary goal of the
Office of Student Financial Assistance professionals is to help students
achieve their educational potential by providing appropriate financial
resources. To this end, the financial aid professionals shall:
- Be committed to removing possible financial barriers for those
wishing to pursue postsecondary education.
- Support efforts to encourage students, as early as the
elementary grades, to aspire to and plan for education beyond high
- Make every effort to assist students in receiving financial
aid to help meet their financial need.
- Advocate in the students’ interest at the institutional, state
and federal level.
- Provide services that do not discriminate on the basis of
race, gender, ethnicity, sexual orientation, religion, disability, age
or economic status.
- Respect the dignity and protect the privacy of students, and
ensure the confidentiality of student records and personal
The code of conduct outlined below pertains to all staff in the Office of
Student Financial Assistance as well as the Vice President of the college to
whom the office reports. All relevant employees will agree to the following
to ensure transparency in the administration of the student financial aid
programs and avoid conflicts of interest. Do not undertake any employment,
compensated or not which is in conflict with proper discharge of their
duties or might impair their objectivity or independence of judgment in the
exercise of their duties at this institution.
- Do not use their positions or information received to solicit or
secure financial gain, unwarranted privileges by accepting cash
payments, stocks, club memberships, gifts, entertainment, expense-paid
trips, or other forms of inappropriate remuneration from any business
entity involved in any aspect of student financial aid.
- Adhere to all institutional policies as well as other local, state
or federal requirements that are applicable to their conduct or job
- Provide accurate, unbiased and transparent information which in no
way reflects any preference arising from actual or potential personal
gain and ensure that students and parents fully understand their rights,
obligations and alternatives.
- Ensure that students and parents understand that Westchester
Community College does not participate in a preferred lender list which
directs students to a preferred lender. To this end students
must be made to understand that, as long as Westchester Community
College participates in the FFELP Loan programs:
- Financial Aid professionals at
Westchester Community College are prohibited from recommending any
- Students are free to select a lender
and guarantor of their choice.
- Students and parents should be made to
understand the process of selecting a lender and applying for a
- The school will promptly certify any loan from any lender
selected by a borrower.
- Clearly inform students that, although they are directed to
NYSHESC to choose a lender and complete the Master Promissory Note, they
are free to choose a lender not on the HESC website. Similarly,
they must be told that they are free to use a guarantor other than HESC.
Item 5 to 7 is no longer applicable once Westchester Community
College stops participating in the FFELP loan program and switches to
the Federal Direct Unsubsidized and Subsidized Loan Program and the
Federal Direct Parent Loan Program.
- The college does not have a preferred lender list for
alternative loans. Financial Assistance personnel will not make
any recommendations to the student as to the choice of a lender. The
Office of Student Financial Assistance will promptly process any
alternative loan submitted for certification according to the
regulations of the lender. However, prior to certifying an
alternative loan, the College will inform students of the availability
of the cheaper federal loan programs and advise students to complete the
FAFSA to assess their eligibility for the federal loans. Financial
Aid professionals are free to provide students with information to
assist them in making a comparison of benefits for the students to
make an informed choice of a lender.
- Do not permit an employee or agent of a lender or guarantor to
staff the offices, represent his/herself as an employee of the
institution or conduct Loan Entrance workshops.
What is Financial Aid?
| Types of Financial Aid
General Eligibility for Financial Aid
How and When to Apply for Aid |
Downloadable Application Forms and Workshop
| Important Phone
Codes, Links and Addresses
| Financial Aid Terminology
Changing School Plans