Position
Announcement
TITLE OF POSITION/RANK: Accounting Control
Specialist (Bursar's Office)
A high degree of initiative, independent action and follow through to
ensure timely workflow and accurate processing.
SUMMARY OF RESPONSIBILITIES:
- Generate and forward bills to students with outstanding
balances – follow up with second and third bill; if necessary;
- Generate and forward “Ten Day Letter” as final notice from
College;
- Prepare accounts for Collections Supervisor by providing copy
of “ten day letter”, bill, student’s personal data, transcript and any
correspondence received from student, cover letter with explanation of
debt;
- Prepare files and billings for students that had a “Federal
Re-calculation”;
- Correspondence: ineligible financial aid due to
academics or attendance, TAP code changes, deferred payment agreements;
- Track registrations for various programs: Westcop, WIA,
Family Services, Leap, National Guard, Empire State College, Verizon,
Gorton High School, etc.;
- Provide bills to various programs for billing purposes;
- Post payments to PeopleSoft Campus Solutions Student Financials
system;
- Leap Program: complete billing rosters as received, complete grade
rosters at end of the semester and forward to coordinator;
- Cover Bursar’s Office Cashier counter during peak periods
(registration, first weeks of semester), during lunch hours or in the
absence of cashiers;
- Review, research and respond to Bursar’s Office e-mail box
questions;
- Contacts students directly to discuss problems concerning their
account balances, payment plans, financial aid packages, registration,
etc.;
- Perkins Loan Accounts: Prepare monthly claim form for services
rendered by ACS for loan maintenance. Print monthly reports for
accounting purposes;
- Assist in monitoring financial aid postings, which would include:
New York State TAP Grants, Federal grants and loans, scholarships, etc.;
- Assist Bursar’s Office staff with processing third-party contracts,
outside scholarship payments, Certificate of Residency forms, student
refunds, book voucher, collection activities, and other office related
duties;
- Other duties as assigned.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
- Thorough knowledge of automated accounting systems used in
collecting money and maintaining financial records;
- Ability to perform complicated account analyses, ability to perform
arithmetical calculations accurately and quickly;
- Ability to function effectively within specific automated accounting
systems and to observe, differentiate and manipulate various
alpha/numeric coded transactions;
- Knowledge of Oracle PeopleSoft Integrated System is a plus;
- Ability to effectively use computer applications such as
spreadsheets, word processing, calendar, email and database software;
- Ability to read, write, speak, understand and communicate
sufficiently in English to perform the essential functions of the
position;
- Ability to work within prescribed time limitations, establish and
maintain effective working relationships, initiative, integrity, tact,
accuracy, resourcefulness, physical condition commensurate with the
demands of the position.
TO APPLY: Please send a resume, cover
letter, and 3 letters of recommendation to:
humanresources@sunywcc.edu.
Please indicate “Accounting Control Specialist (Bursar's Office)” in the subject
line of the email or mail to:
Director, Human Resources
Westchester Community College
HR Department, Administration Building –
Suite 111
75 Grasslands Road
Valhalla, NY 10595
Fax: (914)
606-7838
DEADLINE FOR APPLICATIONS: Applications
will be accepted until the position is filled.
Westchester Community College provides accessible, high quality and
affordable education to meet the needs of our diverse community. We are
committed to student success, academic excellence, workforce development,
economic development and lifelong learning.
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