Administrative Assistant to the Vice President and Dean of Academic Affairs

DEPARTMENT/DIVISION: Academic Affairs    

RESPONSIBILITIES:  The Administrative Assistant represents the Vice President and Dean of Academic Affairs in contacts with the public and department employees to provide or obtain accurate information. S/he coordinates the Vice President’s calendar, schedules meetings & events, prompts the Vice President and direct reports on events and activities during the academic year, provides input for the academic calendar, and researches background information for needed oral and written presentations.  S/he also maintains correspondence and all records for the department, prepares documents as needed, and maintains the flow of documents on all personnel matters moving through the Office of the Vice President (promotions, sabbaticals, union information, etc.)  The Administrative Assistant will assist the Vice President in managing routine matters and inquiries that do not need the Vice President’s direct attention.  S/he will coordinate the annual Honors Convocation and the mailing of honors certificates.   The Administrative Assistant also communicates with multiple direct reports to the Vice President. All other duties as assigned by the Vice President.

QUALIFICATIONS:  A minimum of a Bachelor’s Degree and three years of experience where the primary function of the position was staff services is required. Experience in office administration is strongly preferred.  The successful candidate must possess good knowledge of the methods used in departmental administration and the principles & practices of office management.  The ability to implement laws, regulations, policies, practices is required.  The ability to present data, reports, and comments clearly and concisely as well as the ability to effectively use computer applications are also required. Knowledge of Microsoft Office is required.

POSITION EFFECTIVE:  The position will remain open until filled.             

SALARY & BENEFITS:    The starting salary is $54,460 plus excellent benefits.

TO APPLY:  Please send a resume, cover letter, and 3 letters of recommendation to:  Please indicate “Administrative Assistant” in the subject line of the email or mail to:

Director, Human Resources
Westchester Community College
HR Department, Administration Building – Suite 111
75 Grasslands Road
Valhalla, NY  10595

Fax: (914) 606-7838  

DEADLINE FOR APPLICATIONS:  Applications will be accepted until the position is filled.

Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning.